Nominee / Resident Director (Administrator) — Moldova (Contract, Part-Time)

Engagement type: Independent contractor / service agreement Location: Moldova (must be a Moldovan tax resident) Commitment: Up to 5 hours per week on average, on an as-needed basis. The actual time required will vary, and some periods (e.g., filing deadlines, registrations, or authority requests) may require more hours than others. Reports to: Client company / appointing corporate service provider

Role Overview

We are seeking an experienced professional to act as a resident director / administrator (administrator) for one or more client entities registered in Moldova, typically a limited liability company (Societate cu Răspundere Limitată, SRL). This is a non-executive, representational role — it provides a compliant local presence and supports the company's standing with Moldovan authorities and banks. It is not an active management position: the administrator does not run day-to-day operations, set commercial strategy, manage staff, or direct the business. Operational and commercial decisions remain with the company's owners and management.

While Moldovan law does not require an administrator to be a local resident, banks and the tax authorities in practice often expect a local signatory or contact for KYC, registration, and operational purposes — which is the value this role provides.

This nonetheless remains a fiduciary position. The appointed administrator is formally recorded with the Agency for Public Services (ASP) state register and carries the legal duties and personal responsibilities that accompany the office of administrator under Moldovan law. Candidates must understand and be comfortable with that exposure, even though the role is non-operational in practice.

Key Responsibilities

The role is limited to statutory and representational duties. It does not include operational management, commercial decision-making, staff supervision, or day-to-day running of the business.

• Serve as the registered administrator of a Moldovan SRL (or comparable entity), providing the required local presence and signatory function.
• Sign corporate resolutions and statutory filings within a clearly defined, limited scope of authority, acting on the instructions of the company's owners/management.
• Support communication with the State Tax Service (Serviciul Fiscal de Stat, SFS), the Agency for Public Services (ASP), and other competent authorities as required.
• Support local banking requirements, including acting as a local signatory/contact for KYC where needed.
• Confirm and maintain the company's registered office and local contact obligations.
• Support timely statutory filing, tax registration, and reporting (carried out in practice by the company's accountants and service providers).
• Confirm that beneficial ownership (UBO) information is recorded and current in the relevant register.
• Escalate any matter outside the agreed mandate to the client / beneficial owners; the administrator does not initiate business or operational decisions independently.

Experience Required

Director / administrator experience

• Minimum 5+ years in an administrator, director, board member, company secretary, or senior corporate governance role.
• Prior experience serving as administrator of a Moldovan SRL or a comparable entity is strongly preferred.
• Demonstrated understanding of fiduciary duties, signing authority, and the responsibilities of a company administrator.

Moldovan corporate and regulatory knowledge

• Working knowledge of Moldovan company law (the Law on Limited Liability Companies and relevant Civil Code provisions) and the duties and liabilities of an administrator thereunder.
• Familiarity with Agency for Public Services (ASP) registration procedures, statutory filing requirements, and annual reporting obligations.
• Practical experience interacting with the State Tax Service (SFS), including tax registration, VAT, and payroll-related matters.

Compliance, AML & risk

• Solid grounding in AML/KYC obligations, sanctions screening, and beneficial ownership disclosure — Moldova maintains an actively enforced AML environment and heightened banking due diligence.
• Ability to recognize and decline activity that creates regulatory, reputational, or personal liability risk.
• Clean record: no administrator/director disqualifications, insolvency-related restrictions, or relevant adverse findings.

Service-provider context

• Experience working with corporate service providers, fiduciary firms, law firms, or accounting practices is a strong advantage.
• Comfort handling client entities and maintaining clear documentation of decisions and mandates.

Qualifications & Credentials

• Moldovan tax residency (essential for the resident-administrator / local-signatory function).
• Degree or professional qualification in law, accounting, finance, business administration, or a related field — or equivalent practical experience.
• Languages: Romanian required for official filings and authority communication; Russian widely used and a strong plus; professional English required.

Attributes

• High personal integrity and a conservative, compliance-first mindset.
• Detail-oriented and reliable with statutory deadlines.
• Clear communicator who keeps clients and service providers informed.
• Discreet in handling confidential corporate information.

Engagement Terms

• Part-time, contract basis. The estimated commitment is up to 5 hours per week on average, but the actual time required will vary — certain periods may require more hours, and the workload scales with the number and activity of client entities.
• Exclusivity: The individual may not serve in this administrator/director function for any other company outside of this engagement. Acting as a director-for-hire for unrelated entities is not permitted while engaged in this role.
• Compensation: Candidates should propose their hourly rate, which will be paid out monthly based on actual hours worked.
• Scope of authority is defined per a written services / administrator agreement.
• Appropriate liability protections (e.g., indemnity arrangements, defined mandate, D&O coverage where available) to be agreed in the contract.

The scope of this role is limited to lawful corporate governance and local-presence services. Candidates must be willing to comply fully with all Moldovan regulatory, tax, and AML requirements. (Note: Moldova is an EU candidate country and continues to align its corporate and AML standards with EU norms.)